Set the brief and the decisions
Start with what is changing, what stays and who can approve the plan. Record the target date, budget expectations and the person responsible for decisions. A furniture schedule should distinguish confirmed choices from options still being discussed.
Before an order
- Check the room dimensions and furniture quantities.
- Confirm finishes, accessories and equipment compatibility.
- Decide what existing furniture is retained or moved.
- Agree the scope of installation and any other contractors’ work.
- Confirm quoted costs and realistic delivery information.
Keep layout approval and product approval together. A finish change may be minor; a desk-size change can affect the rest of the room.
Before delivery
Check loading areas, parking permissions, lift sizes, stairs, doorways and working-hour restrictions. Agree whether the building remains occupied and whether work needs phasing. Identify who will meet the installation team and how unexpected access problems will be escalated.
Confirm any separate electrical, IT, building or removal work with the people responsible. Do not assume it is included in a furniture installation.
For European installations
Make the destination and delivery responsibilities explicit early. Confirm local access contacts, language requirements where relevant, transport arrangements and any customs or local requirements with the appropriate parties. Avoid treating a UK schedule as automatically transferable to a cross-border project.
At handover
- Check installed items against the agreed schedule.
- Record missing or outstanding work and who will resolve it.
- Confirm staff know how to adjust the furniture.
- Retain product information and agreed follow-up dates.
Pam project manages UK furniture projects and European installations. Talk through the scope with her before fixing an installation date, particularly when several teams need to coordinate.
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